Policies and Procedures

Broughton Heath Golf Club Equality Policy

The Broughton Heath Golf Club Equality Policy Statement of Intent.-

The Broughton Heath Golf Club [the Club] in compliance with the Equality Act 2010 or any statutory modification thereof is determined to pursue equality of status to all members, visitors, guests, volunteers, present and potential employees The Club will endeavour to ensure that every person, as identified above, regardless of age, disability, gender reassignment, marriage and civil partnership, race, religion or belief, sex or sexual orientation, pregnancy and maternity has a genuine opportunity to participate to their full potential at all relevant levels and roles within the Club. This Equality Policy In accordance with the above Equality Statement of Intent, has been produced by the Proprietor and Committee of the Club.. This policy will be subject to annual review.

· A copy of this document is available to all paid staff and will be posted in the clubhouse for the benefit of members, visitors and guests and will be displayed on the Club website

· No job applicant will be placed at a disadvantage by requirements or conditions which are not necessary to the performance of the job or which constitute unfair discrimination.

· All members, visitors, guests, and employees have a responsibility to respect, act in accordance with and thereby support and promote the spirit and intentions of the Policy. Membership

· The Proprietor will ensure that each application for membership is determined in accordance with this Statement

· Subscription fees will not be determined by reference to any of the potential characteristics except where the Proprietor has decided there is a need for positive measures and has agreed to offer financial incentives to:

  • Alleviate disadvantage experienced by people who share a protected characteristic as identified above

  • Junior member and junior adult members for the duration of the specified membership status

  • Encourage increased levels of membership to a pre-determined number within specific categories, which may include, for example, certain age groups or other selected under-represented groups


· Such incentives shall only apply for the agreed duration of the specific recruitment drive initiative or until the requisite number of vacancies has been filled, or , in the case of juniors or under 35’s until such time as the member no longer qualifies under the age requirements of that category

· Applications for membership will be determined by the Proprietor. Applicants who are considered to be suitable for membership will be allocated membership subject only to any applicable numerical limit which may exist consistently with this Statement

· However, the Proprietor may in his absolute discretion (but only where the number of members in an under-represented group of members sharing a protected characteristic has fallen below an agreed minimum and solely to protect against the erosion of that group of members) admit in preference to a member of another group an applicant who has a protected characteristic of the under-represented group.


(Reviewed June 2016)



Children and young people have the right to have fun and be safe when taking part in any sport. Golf has powerful and positive influences on children and young people which help to develop valuable qualities. It is important, therefore, that Broughton Heath Golf Club places the welfare of children and young people first and adopts practices that support, protect and empower them. An environment of care, patience, understanding and encouragement will give the best start to the young golfer. The welfare of each child and young person is paramount. In making provision for children and young people, the following considerations must underpin all decisions and policies:

• The welfare of each child and young person is paramount

• All children and young people have the right to protection from abuse

• All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately

• All staff (paid/unpaid) have a responsibility to report concerns to the appropriate officer

• Staff/volunteers are not expert in dealing with situations of abuse but should know how properly to handle any information that may come to their attention POLICY STATEMENT Broughton Heath Golf Club has a duty of care to safeguard all children and young people in the club organisation from harm. All children and young people have a right to protection and Broughton Heath Golf Club will ensure the safety and protection of all children and young people involved in club activities through adherence to the Junior Welfare and Protection guidelines adopted by Broughton Heath-en-leFrith Golf Club. Young people are defined as those less than 18 years old. Children are defined as those less than 16 years of age.



The aim of the Broughton Heath Golf Club Junior Welfare and Protection Policy is to promote good practice: Providing children and young people with appropriate safety and protection whilst in the care of Broughton Heath Golf Club; allow all staff/volunteers to make informed and confident responses to specific child protection issues.



All personnel should be encouraged to demonstrate exemplary behaviour in order to protect themselves from false allegations. Good practice examples:

  • Treat all young people equally with respect and dignity.

  • Always put welfare of each young person first, before winning or achieving goals.

  • Work in an open environment and avoid regular private or unobserved situations. Make golf fun, enjoyable and promote fair play.

  • Ensure any form of manual/physical support is provide openly. Young people should always be consulted and their agreement gained.

  • Involve parents/carers wherever possible; encourage their responsibility for their children.

  • Give enthusiastic feedback.

  • Secure parental consent in writing to act ‘in loco parentis’ if need arises and administer emergency first aid and/or other medical treatment. Keep a written record of any injury that occurs and treatment given. Keep a record of specific medical conditions and the need for regular medication.

  • On acceptance in the junior section gain parental consent if club officials are required to transport young people in their cars. VIDEOING AS A COACHING AID There is no intention to prevent club coaches and teachers using video equipment as a legitimate coaching aid. However, children and young people and their parents should be made aware that this is part of the coaching programme and such films should be stored securely and safely.




Recruitment and Selection

  • Broughton Heath Golf Club recognises that anyone may have the potential to abuse children and young people in some way. All reasonable steps will be taken, using the following procedures, to ensure that only suitable people work with our young golfers.:

  • All volunteers/staff should complete an application and disclosure form and consent should be obtained from the applicant to seek information from the Criminal Records Bureau. Induction The job requirements and responsibilities should be clarified. Child Protection procedures are explained and training needs are identified and appropriate training offered. Training The club may require staff/volunteers to :

  • Attend a recognised good practice and child protection awareness training workshop to ensure their practice is exemplary and to facilitate the development of a positive culture towards good practice and child protection.

  • Complete a recognised training course on child protection.

  • Be prepared to attend update training when necessary.




Indicators of abuse include:


Unexplained or suspicious injuries (eg bruising).

Injury for which the explanation seems inconsistent.

A child describes an act which may have been abuse.

Unexplained changes in behaviour, eg eating, cleanliness, inappropriate sexual awareness.

Distrust of adults.

Difficulties in social interaction with children and/or adults. The key to successful child protection is common sense but it is important to react immediately to any disclosures, suspicious or allegations




Reassure the child

Take the child seriously

Keep questions to a minimum

Record all that is said (using the CiG Incident Form, see Appendix 1), explaining confidentiality but make them aware that you will have to share the information with the Club Welfare Officer (or another appropriate person if the allegation involves the Club Welfare Officer)

Record details of the nature of the allegation but don’t probe for too much detail, this is for the police or social services to determine

Describe any injuries

Record names of witnesses

Record dates and times Confidentiality Every effort should be made to ensure that confidentiality is maintained for all concerned. Information should be handled and disseminated on a ‘need to know’ basis only. This includes the following people as appropriate:

The parents of the person who is alleged to have been abused

The person making the allegation

Social services/police

The Sport Governing Body Child Protection Officer

The alleged abuser (and parents if the alleged abuser is a child) – Social Services to be consulted in this matter Information should be stored in a secure place with limited access to designated people in line with data protection laws (eg that information is accurate, regularly updated, relevant and secure). The Club will assure all staff/volunteers that it will fully support and protect anyone who in good faith reports a concern that a child may be at risk from abuse.




The child’s name, age and date of birth of child.

The child’s home address, telephone number and email address if available.

Whether or not the person making the report is expressing their own concerns or those of someone else.

The nature of the allegation.

Include dates, times, any special factors and other relevant information.

Make a clear distinction between what is fact, opinion or hearsay.

A description of any visible bruising or other injuries.

Also any indirect signs, such as behavioural changes.

Details of witnesses to the incidents.

The child’s account, if it can be given, of what has happened and how any bruising or other injuries occurred.

Have the parents been contacted? If so, what has been said?

Has anyone else been consulted? If so, record details. If the child was not the person who reported the incident, has the child been spoken to? If so, what was said? Has anyone been alleged to be the abuser? Where possible referral to the police or social services should be confirmed in writing within 24 hours and the name of the contact who took the referral should be recorded




The Junior Player Profile containing the medical details will be obtained and retained by Broughton Heath Golf Club for all children who are members or attending coaching at the club. These forms will be available at all times and reviewed each year. They will be treated in confidence and only shared with those people who require the information they contain to perform their role effectively. In the event of a child requiring medical attention:

  • The parents will be contacted immediately

  • In the event of failure to contact the parents, the alternative emergency contacts will be used • The consent form will be consulted to establish           whether parents have given their consent for a club representative to act on their behalf

  • An adult club representative will accompany the child to seek medical attention, if appropriate • A record or the action will be made and retained     by Broughton Heath Golf Club.




Broughton Heath Golf Club does not tolerate bullying in any form. To mitigate against such occurrences every effort will be made to supervise young people on and off the course during official Junior Section events. The Junior Committee will observe behaviour of individuals and groups and promote an open environment where young people can voice any concerns they might have. Suspicions/allegations of bullying or harassment will be handled as other forms of abuse and referred to the Club Welfare Officer.




Broughton Heath Golf Club has considered its responsibilities to the children participating in golf at our premises and within our club very carefully, and has produced the following Safeguarding and Child Protection Policy and underpinning procedures in order to set out the standards we wish to uphold in providing activities for children and safeguarding the welfare of children in our care. Broughton Heath Golf Club affiliates to the Derbyshire Union of Golf Clubs and the English Golf Union and our professional coaching staff are members of the Professional Golfers Association. The Club recognises the policies of these Governing Bodies, as set out in Guidelines for Safeguarding Children in Golf.




Broughton Heath Golf Club acknowledges its duty of care to safeguard the welfare of all children (defined as those under 18) involved in golf within the club. All children have a right to protection, and have their particular needs taken into account. Broughton Heath Golf Club will therefore endeavour to ensure the safety and protection of all children involved with the club through the Child Protection guidelines adopted by the Management Committee of the Club. It is the responsibility of all adults within the club to assist the Management Committee in this endeavour.



  • To provide children with appropriate safety and protection whilst in the care of the club and to also help them to enjoy their experience of the           sport.

  • To reassure parents that their children will receive the best practicable care possible whilst participating in activities within the club.

  • To provide support to staff and volunteers to make informed and confident responses to specific child protection issues and to fulfil their role           effectively.




  • The welfare of children is paramount.

  • All children, whatever their age, culture, disability, gender, language, ethnic origin and religious beliefs have the right to protection from abuse.

  • All suspicions and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately.

  • All staff and volunteers working in golf have a responsibility to report concerns to the Club Welfare Officer.

  • Adults – staff, volunteers, coaches, referees and members will be supported to understand their role and responsibility with regard to the duty of      care and protection of children and young people.

  • Individuals will receive support through education and training to be aware of and understand best practice and how to manage any welfare or         child protection issues that may come to light.

  • Broughton Heath Golf Club will work in partnership with parents to review and implement child protection and welfare procedures.

  • Broughton Heath Golf Club’s policy and procedures are based on the above principles and UK and international legislation and government             guidance and take the following into consideration:

  o The Children Act 1989 and 2004.

  o The Data Protection Act 1994 and 1998.

  o The Police Act 1997. o The Human Rights Act 1998 and 2000.

  o The Protection of Children Act 1999.

  o The Criminal Justice and Court Services Act 2000.

  o What to do if you are worried a child is being abused 2006.

  o Working Together to Safeguard Children 2006 and 2010.

  o The UN Convention on the Rights of the Child. o Any subsequent legislation relating to child protection would implicitly be incorporated into          this document.




  • The Broughton Heath Golf Club Child Protection Policy will be available to all members, parents, staff, volunteers and participants.

  • The Policy will be reviewed every three years by the Management Committee and amended as appropriate. Guidance from golf’s governing               bodies will be sought as part of the review process.

  • The Management Committee has responsibility for ensuring that the policy and procedures are implemented, including taking any appropriate          disciplinary action necessary.

  • The Club Welfare Officer has responsibility for responding to any allegations, concerns or child protection incidents, passing information to the       appropriate National Governing Body Lead Child Protection Officer and informing the appropriate club staff.

  • Parents have a responsibility to work together with the Club in implementing procedures and providing their children with the necessary                   information to safeguard themselves.




  • Respect the rights, dignity and worth of every person within the context of golf.

  • Treat everyone equally and do not discriminate on the grounds of age, gender, religion, sexual orientation or disability.

  • If you see any form of discrimination, do not condone it or allow it to go unchallenged.

  • Place the well-being and safety of the young person above the development of performance.

  • Develop an appropriate working relationship with young people, based on mutual trust and respect.

  • Ensure that physical contact is appropriate and necessary and is carried out within recommended guidelines with the young person’s full consent     and approval.

  • Always work in an open environment (eg avoid private or unobserved situations and encourage an open environment).

  • Do not engage in any form of sexually related contact with a young player. This is strictly forbidden as it sexual innuendo, flirting or                         inappropriate gestures and terms.

  • Respect young people’s opinions when making decisions about their participation in golf.

  • Inform players and parents of the requirements of golf. • Be aware of and report any conflict of interest as soon as it becomes apparent.

  • Display high standards of language, manner, punctuality, preparation and presentation.

  • Do not smoke, drink or use recreational drugs while actively working with young people in the Club. • Do not give young people alcohol.

  • Ensure the activities are appropriate for the age, maturity, experience and ability of the individual.

  • Promote the positive aspects of golf, eg fair play.

  • Display high standards of behaviour and appearance.




  1. Adults should not change or shower at the same time using the same facility as young people.

  2. Adults should try to change at separate times to young people.

  3. If young people need to share a changing facility with adults, their parents should be allowed to supervise them while they are changing.

  4. Players aged 10 or under must be supervised at all times in changing rooms by two members of staff, of the same gender as the players.

  5. Mixed gender teams must have access to separate male and female dressing rooms.

  6. If young people are uncomfortable changing or showering in public no pressure should be placed on them to do so. Encourage them to do this at      home.

  7. For disabled players the club should involve them and their carers in deciding how, if applicable, they wish to be assisted to change and ensure        they provide full consent to any support or assistance required.



  Broughton Heath Golf Club have decided that the following are deemed as ‘unacceptable’ whilst on Broughton Heath Club premises and ground:-

  • Slamming clubs into the ground or into bags

  • Damaging the course

  • Throwing clubs

  • Verbal abuse or bad language

  • Throwing golf balls or hitting in anger

  • Disrespecting playing partners, members of staff or supervisors

  • Inappropriate behaviour in the clubhouse

  • Anything in addition to the above that puts others in danger

  • Bullying – this includes online bullying via any of the social networking sites

  • Any other behaviour deemed “inappropriate” by the Junior Organisers or Club officials.




The following penalties will apply to any reported offences but the Golf Club Committees reserve the right to apply any of the penalties if the offence is deemed to be of a serious nature.

  1 st reported offence Verbal warning from the Junior Organiser.

  2 nd reported offence Formal verbal warning. Parents informed in writing.

  3 rd reported offence Ban from the course and club premises for a period decided by the Junior Committee. Parents informed in writing. No               recompense for loss of use of facilities.

  4 th reported offence Suspension or cancellation of membership with no recompense.